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You might consider targeting a niche market by specializing in a certain aspect of your industry, such as a birthday party bus with all the trimmings.
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Written by: Carolyn Young
Carolyn Young has over 25 years of experience in business in various roles, including bank management, marketing management, and business education.
Published on March 2, 2022
Updated on December 25, 2022
Investment range
$62,550 - $137,100
Revenue potential
$70,000 - $290,000 p.a.
Time to build
3-6 months
Profit potential
$50,000 - $115,000 p.a.
Industry trend
Growing
Commitment
Flexible
Get on the bus! The party bus, that is. Social gatherings are coming back strong as the pandemic recedes, which means now is a great time to launch a party bus business and ride the wave to a good living. Party buses carry revellers from place to place, or just around the city, as they drink and dance and enjoy themselves. Starting a party bus business takes a considerable investment, but at $700 a night, it can be very lucrative, and you can run the business from home — unless you decide to join the party!
The business model is simple, but getting there requires a great deal of preparation and planning. Luckily, this step-by-step guide is chock full of all the intel you need to put your party bus business on the road to success.
Starting a party bus business has pros and cons to consider before deciding if it’s the right path for you.
Data for the party bus industry is hard to come by, so this will detail limousine industry statistics since limousines are often used for a similar purpose.
Trends in the party bus industry include:
Challenges in the party bus industry include:
Startup costs for a party bus business range from $60,000 to $140,000 or more if you buy more than one bus. The largest expenses are for a down payment on the bus and the preparation and modifications of the bus.
States have various requirements and costs to get a CDL license. Check with your department of motor vehicles for requirements.
You’ll need a handful of items to successfully launch your party bus business, including:
Start-up Costs | Ballpark Range | Average |
---|---|---|
Setting up a business name and corporation | $150 - $200 | $175 |
Business licenses and permits | $100 - $300 | $200 |
Insurance | $100-$300 | $200 |
Business cards and brochures | $200 - $300 | $250 |
Website setup | $1,000 - $3,000 | $2,000 |
Down payment on one bus | $50,000 - $100,000 | $75,000 |
Bus modifications and decor | $10,000 - $30,000 | $20,000 |
Bus insurance | $1,000 - $3,000 | $2,000 |
Total | $62,550 - $137,100 | $99,825 |
Party bus rentals run about $700 for four hours. If you work by yourself with one bus at first and drive it yourself (you’ll need a commercial driver’s license), your profit margin will be about 70% after fuel, maintenance, and insurance costs.
In your first year or two, you could work as a solopreneur and rent your bus 2 nights per week, bringing in more than $70,000 in annual revenue. This would mean $50,000 in profit, assuming that 70% margin. As your brand gains recognition and you get referrals, you could add to your bus fleet and do 8 rentals per week. At this stage, you’d hire drivers, reducing your profit margin to around 40%. But with annual revenue of $290,000, you’d make a tidy profit of more than $115,000.
There are a few barriers to entry for a party bus business. Your biggest challenges will be:
Now that you know what’s involved in starting a party bus business, it’s a good idea to hone your concept in preparation to enter a competitive market.
Research party bus businesses in your area to examine their services, price points, and customer reviews. You’re looking for a market gap to fill. For instance, maybe the local market is missing a bachelor party bus service or a party bus service that provides alcohol instead of BYOB.
You might consider targeting a niche market by specializing in a certain aspect of your industry, such as a birthday party bus with all the trimmings.
This could jumpstart your word-of-mouth marketing and attract clients right away.
In addition to just driving people from place to place, you could earn additional revenue by offering:
The average price for a 4-hour night is $700. If you create a high-end party bus you could charge $1,000 or more. Your ongoing costs will be for fuel, maintenance, insurance, and your drivers. You should aim for a profit margin of about 40%.
Once you know your costs, you can use this Step By Step profit margin calculator to determine your mark-up and final price points. Remember, the prices you use at launch should be subject to change if warranted by the market.
Your target market will tend to be younger people. You should market on sites like TikTok and Instagram. You could also partner with wedding planners to get referrals for bachelor and bachelorette parties.
In the early stages, you may want to run your business from home to keep costs low. But as your business grows, you’ll likely need to hire workers for various roles and may need to rent out an office. Find commercial space to rent in your area on sites such as Craigslist, Crexi, and Instant Offices.
When choosing a commercial space, you may want to follow these rules of thumb:
Your business name is your business identity, so choose one that encapsulates your objectives, services, and mission in just a few words. You probably want a name that’s short and easy to remember, since much of your business, and your initial business in particular, will come from word-of-mouth referrals.
Here are some ideas for brainstorming your business name:
Once you’ve got a list of potential names, visit the website of the US Patent and Trademark Office to make sure they are available for registration and check the availability of related domain names using our Domain Name Search tool. Using “.com” or “.org” sharply increases credibility, so it’s best to focus on these.
Finally, make your choice among the names that pass this screening and go ahead with domain registration and social media account creation. Your business name is one of the key differentiators that sets your business apart. Once you pick your company name, and start with the branding, it is hard to change the business name. Therefore, it’s important to carefully consider your choice before you start a business entity.
Every business needs a plan. This will function as a guidebook to take your startup through the launch process and maintain focus on your key goals. A business plan also enables potential partners and investors to better understand your company and its vision:
If you’ve never created a business plan, it can be an intimidating task. You might consider hiring a business plan specialist at Fiverr to create a top-notch business plan for you.
Registering your business is an absolutely crucial step — it’s the prerequisite to paying taxes, raising capital, opening a bank account, and other guideposts on the road to getting a business up and running.
Plus, registration is exciting because it makes the entire process official. Once it’s complete, you’ll have your own business!
Your business location is important because it can affect taxes, legal requirements, and revenue. Most people will register their business in the state where they live, but if you’re planning to expand, you might consider looking elsewhere, as some states could offer real advantages when it comes to party bus businesses.
If you’re willing to move, you could really maximize your business! Keep in mind, it’s relatively easy to transfer your business to another state.
Business entities come in several varieties, each with its pros and cons. The legal structure you choose for your party bus business will shape your taxes, personal liability, and business registration requirements, so choose wisely.
Here are the main options:
We recommend that new business owners choose LLC as it offers liability protection and pass-through taxation while being simpler to form than a corporation. You can form an LLC in as little as five minutes using ZenBusiness’s online LLC formation service. They will check that your business name is available before filing, submit your articles of organization, and answer any questions you might have.
The final step before you’re able to pay taxes is getting an Employer Identification Number, or EIN. You can file for your EIN online or by mail or fax: visit the IRS website to learn more. Keep in mind, if you’ve chosen to be a sole proprietorship you can simply use your social security number as your EIN.
Once you have your EIN, you’ll need to choose your tax year. Financially speaking, your business will operate in a calendar year (January–December) or a fiscal year, a 12-month period that can start in any month. This will determine your tax cycle, while your business structure will determine which taxes you’ll pay.
The IRS website also offers a tax-payers checklist, and taxes can be filed online.
It is important to consult an accountant or other professional to help you with your taxes to ensure you’re completing them correctly.
Securing financing is your next step and there are plenty of ways to raise capital:
Bank and SBA loans are probably the best option, other than friends and family, for funding a party bus business. You might also try crowdfunding if you have an innovative concept.
Starting a party bus business requires obtaining a number of licenses and permits from local, state, and federal governments.
You or your drivers will need to have a commercial driver’s license which you can obtain from your state’s department of motor vehicles. If you provide alcohol, you’ll need a liquor license from your state.
Federal regulations, licenses, and permits associated with starting your business include doing business as (DBA), health licenses and permits from the Occupational Safety and Health Administration (OSHA), trademarks, copyrights, patents, and other intellectual properties, as well as industry-specific licenses and permits.
You may also need state-level and local county or city-based licenses and permits. The license requirements and how to obtain them vary, so check the websites of your state, city, and county governments or contact the appropriate person to learn more.
You could also check this SBA guide for your state’s requirements, but we recommend using MyCorporation’s Business License Compliance Package. They will research the exact forms you need for your business and state and provide them to ensure you’re fully compliant.
This is not a step to be taken lightly, as failing to comply with legal requirements can result in hefty penalties.
If you feel overwhelmed by this step or don’t know how to begin, it might be a good idea to hire a professional to help you check all the legal boxes.
Before you start making money, you’ll need a place to keep it, and that requires opening a bank account.
Keeping your business finances separate from your personal account makes it easy to file taxes and track your company’s income, so it’s worth doing even if you’re running your party bus business as a sole proprietorship. Opening a business bank account is quite simple, and similar to opening a personal one. Most major banks offer accounts tailored for businesses — just inquire at your preferred bank to learn about their rates and features.
Banks vary in terms of offerings, so it’s a good idea to examine your options and select the best plan for you. Once you choose your bank, bring in your EIN (or Social Security Number if you decide on a sole proprietorship), articles of incorporation, and other legal documents and open your new account.
Business insurance is an area that often gets overlooked yet it can be vital to your success as an entrepreneur. Insurance protects you from unexpected events that can have a devastating impact on your business.
Here are some types of insurance to consider:
As opening day nears, prepare for launch by reviewing and improving some key elements of your business.
Being an entrepreneur often means wearing many hats, from marketing to sales to accounting, which can be overwhelming. Fortunately, many websites and digital tools are available to help simplify many business tasks.
You may want to use industry-specific software, such as Gigabook, Moovs, or EverTransit, to manage your bookings, trips, invoicing, and payments.
Some of your business will come from the casual online visitors, but you should still invest in digital marketing! Getting the word out is especially important for new businesses, as it’ll boost customer and brand awareness.
Once your website is up and running, link it to your social media accounts and vice versa. Social media is a great tool for promoting your business because you can create engaging posts that advertise your products:
Take advantage of your website, social media presence and real-life activities to increase awareness of your offerings and build your brand. Some suggestions include:
Website development is crucial because your site is your online presence and needs to convince prospective clients of your expertise and professionalism. They are unlikely to find your website, however, unless you follow Search Engine Optimization (SEO) practices. These are steps that help pages rank higher in the results of top search engines like Google.
You can create your own website using services like WordPress, Wix, or Squarespace. This route is very affordable, but figuring out how to build a website can be time-consuming. If you lack tech-savvy, you can hire a web designer or developer to create a custom website for your business.
Unique selling propositions, or USPs, are the characteristics of a product or service that sets it apart from the competition. Customers today are inundated with buying options, so you’ll have a real advantage if they are able to quickly grasp how your party bus business meets their needs or wishes. It’s wise to do all you can to ensure your USPs stand out on your website and in your marketing and promotional materials, stimulating buyer desire.
Global pizza chain Domino’s is renowned for its USP: “Hot pizza in 30 minutes or less, guaranteed.” Signature USPs for your party bus business could be:
You may not like to network or use personal connections for business gain. But your personal and professional networks likely offer considerable untapped business potential. Maybe that Facebook friend you met in college is now running a party bus business, or a LinkedIn contact of yours is connected to dozens of potential clients. Maybe your cousin or neighbor has been working in party buses for years and can offer invaluable insight and industry connections.
The possibilities are endless, so it’s a good idea to review your personal and professional networks and reach out to those with possible links to or interest in party buses. You’ll probably generate new customers or find companies with which you could establish a partnership.
If you’re starting out small from a home office, you may not need any employees. But as your business grows, you will likely need workers to fill various roles. Potential positions for a party bus business include:
At some point, you may need to hire all of these positions or simply a few, depending on the size and needs of your business. You might also hire multiple workers for a single role or a single worker for multiple roles, again depending on need.
Free-of-charge methods to recruit employees include posting ads on popular platforms such as LinkedIn, Facebook, or Jobs.com. You might also consider a premium recruitment option, such as advertising on Indeed, Glassdoor, or ZipRecruiter. Further, if you have the resources, you could consider hiring a recruitment agency to help you find talent.
Now that parties are back in session, this is a great time to get in on the fun and start a party bus business. It takes a sizable investment to get started, but you could grow fast, acquire a fleet of buses and make excellent money while having a great time. Now that you’ve learned the ins and outs of the business, it’s time to get that party bus on the road!
You’ll likely need to invest $60,000 to get started. The cost of the bus is the biggest expense, and you’ll need to prepare the bus and add décor.
A party bus business can be very profitable. The average price to rent a party bus is about $700 a night. But the key is giving your customers an unforgettable experience!
You or your drivers will need a CDL license to drive the buses. If you provide alcohol, you’ll also need a liquor license. You may also need various business licenses and permits at the state and local levels. Check with your local governments for requirements or visit MyCorporation’s Business License Compliance page.
If your party bus is not already set up with amenities like a stereo system, fancy leather seats, and a bar, adding those can raise your prices. You could also provide alcohol and offer DJ services.
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